HR SPECIALIST

Empower your future. Inland Power is looking for the best and brightest talent. Join a dynamic and fast-paced team committed to safe, reliable service at great rates.

SALARY RANGE: $70,797 - $88,496

LOCATION: FOUR LAKES OFFICE - 10110 W HALLETT RD., SPOKANE, WA 99224

HOURS: 4 - 10s - 7:00 A.M. TO 5:30 P.M.

REPORTS TO: CHIEF ADMINISTRATIVE OFFICER

FLSA STATUS: EXEMPT

UNION STATUS: NON-UNION

DEPARTMENT: HUMAN RESOURCES

APPLICATION DEADLINE: FRIDAY, AUG. 19, 2022

PURPOSE OF POSITION

Administers benefits and other human resources functions in support of the cooperative’s employees, retirees and directors. Works with the chief administrative officer to ensure company compliance with state and federal laws relating to, but not limited to, equal employment opportunity and affirmative actions, Family and Medical Leave Act (FMLA), WA Paid Family Medical Leave (PFML), Americans with Disabilities Act (ADA), Employee Retirement Income Security Act (ERISA), Health Insurance Portability and Accountability Act (HIPAA) and other mandated requirements. Advises and make recommendations to the chief administrative officer concerning HR policies, procedures and benefits.

CORE COMPETENCIES

1. Quality Work: Produce thorough, high-quality work with minimal errors. Seek feedback, make corrections as needed. Identify problems and solve them. Strive to improve processes. Work collaboratively with all departments and co-workers to implement systematic changes.

2. Productivity: Complete assigned work in a timely fashion. Utilize slow periods productively. Produce amount and volume at expected speed.

3. Technical Skills/Job Knowledge: Demonstrate high level of understanding of technical skills in area of expertise, technology, products and/or processes involved. Duly perform assigned duties. Keep current on changes and be competent with all technology necessary to perform job.

4. Communication: Clearly convey oral and written communication. Keep others informed of activities and problems in timely manner. Listen well; respond appropriately and respectfully.

5. Teamwork/Ability to Work with Others: Demonstrate ability to work in a positive manner with co-workers and/or members with differing backgrounds, opinions, capabilities, etc. Willingly share skills, competencies, and knowledge with others. Establish and maintain strong, effective working relationships. Contribute effectively to group efforts. Promote harmony; agree to disagree without damaging relationships.

6. Accountability: Maintain excellent attendance and provide additional assistance after normal working hours when needed. Be reliable, prepared and accept responsibility for work and actions.

7. Integrity: Demonstrate honesty, high ethical standards, and respect for all co-workers, board of trustees and membership.

8. Professionalism: Address internal and external members with courtesy and respect. Dress in work attire appropriate to the position. Communicate business information in a timely fashion, using means of communication appropriate to the situation.

9. Support of Cooperative Goals: Support cooperative goals and adhere to all policies and procedures. Contribute effectively in support of the cooperative.

10. Problem-Solving: Use sound logic and methodology to solve problems. Explore multiple sources for answers, as required. Be able to identify hidden problems and propose solutions.

JOB RESPONSIBILITIES

  1. Benefits:

    • Administers and analyzes the cooperative’s benefits for active and retired employees and directors, including but not limited to; initial and open enrollment and changes to enrollment relating to medical and prescription, dental, vision, life, business travel, AD&D and disability insurance; Section 125, HRA, HSA, R&S, 401(k) plans and 457b plans. Ensures compliance with all plans. Reconciles benefit related accounts. Assists with loans, withdrawals, quasi-retirement and retirement applications. For retiring/separating employees coordinates COBRA benefits, retiree health benefits, R&S and 401(k) transactions and related activities. Communicates open enrollment and benefits changes information to employees, directors and retirees via one-on-one discussions, written communications, presentations and websites. Maintains benefit, DOT and other files. Assists in coordinating and monitoring leave benefits. Makes calculations, coordinates with the finance departments and processes required documents through the employee/retiree/director, payroll and insurance providers to ensure accurate record keeping and proper deductions.
       

  2. Recruiting & Hiring:

    • Assists with the recruiting and hiring process, including posting of position vacancy notices and other recruiting measures, screening of applicants, planning and coordination of interviews, processing of background checks and drug screens, meeting DOT inquiry requirements, new hire orientations, including benefit enrollment. Maintains AAP and EEO records to ensure Inland’s legal requirements are met.

  3. Employee Information:

    • Ensures employee personnel files and information are current and up to date.

  4. DOT Requirements:

    • Maintains DOT employee files and reports to FMCSA Clearinghouse in accordance with DOT rules and regulations, and ensures all information is accurate and up to date. Assists with booking appointments to ensure CDL physicals for DOT employees stay current. Manages random list and works with third party vendor to complete random drug and alcohol testing program.

  5. Employee Assistance Program:

    • Provides information on employee assistance program as requested.

  6. Compensation and Benefits:

    • Participates in salary and benefits surveys. Assists in annual analysis of compensation and benefits and provides recommendations of changes as appropriate.

  7. Compliance:

    • Assists in administering Family and Medical Leave absences, including verification of need, approvals, documentation and formal tracking in accordance with FMLA regulations. Assists in administering ADA and HIPAA policies and related procedural requirements. Manages preparation of Affirmative Action Plan and related actions. Submits EEO-1 and Vets 4212 reports on an annual basis.
       

  8. Worker’s Compensation:

    • Assists in the processing of worker compensation claims and coordination with Washington State L&I.

  9. Self-Development:

    • Keeps abreast of current laws, regulations and industry best practices through participation in regional HR associations, NRECA, etc.

  10. Safety:

    • May assist with safety efforts.
       

  11. Other tasks and duties, as assigned.

MINIMUM QUALIFICATIONS AND JOB REQUIREMENTS

  1. Minimum Qualifications:

    • Requires a bachelor’s in business, human resource management organization behavior and/or behavioral science.

    • Work experience in one or more human resource functions, such as compensation, benefits, employment, safety, training, etc.
       

  2. Preferred Qualifications:

    • 5+ years of experience in a HR administrator, benefit administrator or HR assistant position in an organization with 75 or more employees.

    • Certification as a Professional in Human Resources (PHR) by the HR Certification Institute or SHRM-CP certification from SHRM. 

  3. Knowledge and Skills:

    • Must have working knowledge of federal and state employment law. Familiarity with COBRA, ADA, ERISA, HIPAA, FMLA and benefits-related state and federal laws.

    • Must be proficient in using computer software applications such as HRIS, spreadsheets and word processing.

    • Must be able to handle confidential and/or sensitive information with discretion, maintaining strict confidentiality.

    • Excellent people skills, including communication, diplomacy, interpersonal relations, and conflict management.

    • Good analytical and problem-solving skills.

    • Organization skills including attention to detail and accuracy.

    • Professional appearance and attitude.

    • Excellent mathematical skills.

  4. Mental Demands/Working Conditions:

    • Must be able to deal effectively with many individuals with a positive attitude.

    • Must be able to perform computations, compare, analyze, compile, coordinate, synthesize and prioritize.

    • Ability to meet time deadlines and effectively multi-task.

    • Normal office environment with low to moderate levels of noise exposure and comfortable temperature-controlled work area.

    • Sit at a desk and use keyboard for extended periods of time.

    • Occasionally required to push, pull, lift and carry up to 25 pounds.

    • Occasionally required to bend, squat or reach above shoulder.

    • Minimal travel may be required.

The HR specialist shall have full authority to carry out these duties and responsibilities in conformity with established policies and procedures and shall utilize time in such a way as to fulfill the objectives of this position and the cooperative.

APPLICATION PROCESS

If your credentials and interest match this job, please send your completed application, cover letter and resume to: hr@inlandpower.com or mail them to, Inland Power & Light Company, 10110 W. Hallett Rd., Spokane WA 99224-7435, Attn: Human Resources.

EQUAL EMPLOYMENT OPPORTUNITY COMMITMENT

Inland Power and Light is committed to equal employment opportunity for all. Just as our commitment to quality motivates us to go the extra mile, we cooperate with the civil rights agencies in government in an effort to ensure equal opportunity in employment through an Affirmative Action Plan. To assure full implementation of this equal employment policy, we will take steps to assure that persons are recruited, hired, assigned and promoted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran’s status, age, disability or any other classification protected by nondiscrimination law.

REASONABLE ACCOMMODATION

Inland Power will make reasonable accommodation to assist a qualified person with a disability in the job application, interview process and to perform the essential functions of the job whenever possible. Please contact the HR department at Inland Power if you would like assistance.

APPLICATION