Accounts Payable / Exec. Admin Assistant

Empower your future. Inland Power is looking for the best and brightest talent. Join a dynamic and fast-paced team committed to safe, reliable service at great rates.

Salary: $41,803 - $61,311 

Status: Full Time  
Reports To: Chief Financial Officer  
FLSA Status: Non-Exempt 
Union Status: Non-Union 
Department: Finance

Closing: Friday, February 23, 2018

Purpose of Position

The accounts payable/executive administrative assistant is responsible for all aspects of the accounts payable system. Reviews all invoices, expense reports and purchase requests for administrative policy compliance. Prepares various journal entries and other accounting duties as assigned. Makes all adjustments as required to capital credit accounts. Works with members and heirs to determine payouts and transfers. Performs administrative services for the CEO and board of trustees. Assists CEO with board travel and board meeting preparations including meeting materials.

Core Competencies

1. Quality Work: Produce thorough, high quality work with minimal errors. Seek feedback, make corrections as needed. Identify problems and solve them. Strive to improve processes. Work collaboratively with all departments and co-workers to implement systematic changes.

2. Productivity: Complete assigned work in a timely fashion. Utilize slow periods productively. Produce amount and volume at expected speed.

3. Technical Skills/Job Knowledge: Demonstrate high level of understanding of technical skills in area of expertise, technology, products and/or processes involved. Duly perform assigned duties. Keep current on changes and be competent with all technology necessary to perform job.

4. Communication: Clearly convey oral and written communication. Keep others informed of activities and problems in timely manner. Listen well; respond appropriately and respectfully.

5. Teamwork/Ability to Work with Others: Demonstrate ability to work in a positive manner with co-workers and/or members with differing backgrounds, opinions, capabilities, etc. Willingly share skills, competencies, and knowledge with others. Establish and maintain strong, effective working relationships. Contribute effectively to group efforts. Promote harmony; agree to disagree without damaging relationships.

6. Accountability: Maintain excellent attendance and provide additional assistance after normal working hours when needed. Be reliable, prepared and accept responsibility for work and actions.

7. Integrity: Demonstrate honesty, high ethical standards, and respect for all co-workers, board of trustees and membership.

8. Professionalism: Address internal and external members with courtesy and respect. Dress in work attire appropriate to the position. Communicate business information in a timely fashion, using means of communication appropriate to the situation.

9. Support of Cooperative Goals: Support cooperative goals and adhere to all policies and procedures. Contribute effectively in support of the cooperative.

10. Problem-Solving: Use sound logic and methodology to solve problems. Explore multiple sources for answers, as required. Be able to identify hidden problems and propose solutions.

Job Responsibilities

1. Processes accounts payable invoices, credit refunds, expense reports, check requests and reviews for compliance with all administrative policies. 

 2. Compares accounts payable checks to invoices before mailing. 

 3. Assists in coordinating and maintaining accounts payable ledger and any related supporting schedules. 

 4. Annually prepares and files all vendor 1099 tax forms. 

 5. Administers capital credits by working with members and heirs. 

 6. Works to keep capital credit database as accurate as possible. 

 7. Processes returned capital credit checks and allocation letters. 

 8. Balances and processes employee and trustee expense reports. 

 9. Prepares assigned journal entries and account analyses. 

 10. Prepares analyses and assists during internal and external audits. 

 11. Maintains document management software current with accounts payable and capital credit documents. 

 12. Administer petty cash per Procedure 8-7-6. 

 13. Assists member service with phone calls during lunch time when call volume is heavy. 

 14. Train in and provide back-up support for cash management, payroll and plant accounting. 

 15. Provides complete, timely and efficient administrative support for the CEO, the board of trustees and corporate counsel. 

 16. Maintains official cooperative records related to executive decisions and actions (contracts, agreements, board meeting minutes, etc.) 

 17. Maintains the annual activity calendar for the CEO and board. Arranges for meetings for the CEO and board members with public officials, legislators and affiliated organizations as requested. Assists with the annual meeting of members. 

 18. Prepares drafts of board updates and agendas. Prepares supplemental material as needed. 

 19. Prepare for board meetings and arrange for lunches, set-up and all additional administrative duties. Upload board meeting information and documents into BoardPaq paperless board portal. 

 20. Assists with board of trustee travel arrangements as needed. 

 21. Performs other duties as assigned.

Minimum Qualifications and Job Requirements

Education/Experience:

1. Associates degree in business administration, working towards a finance related degree or; 

 2. College degree in accounting or finance or; 

 3. Three years of related accounting work experience. Electric utility experience preferred.

Knowledge and Skills:

1. Ability to apply accounting knowledge, experience and speed with attention to detail and accuracy. 

2. Knowledge and experience in operating office equipment, including 10-key and computer (accounting software) with speed and accuracy. 

3. Knowledge of Excel and Word and the ability to work with the software with speed and accuracy. 

4. Good verbal and written communication skills. 

5. Experience working with NISC preferred. 

Mental Demands/Working Conditions:

1. Ability to work independently with minimal guidance and supervision. 

2. Ability to manage diverse work functions while balancing and adjusting priorities in accordance with changing requirements. 

3. Ability to respond quickly and effectively to a rapidly changing work environment. 

4. Ability to work under pressure. 

5. Positive attitude and team player.

The accounts payable/executive assistant shall have full authority to carry out these duties and responsibilities in conformity with established policies and procedures and shall utilize time in such a way as to fulfill the objectives of this position and the cooperative.

Application Process

If your credentials and interest match this job, please send your completed application, cover letter and resume to: hr@inlandpower.com or mail them to, Inland Power & Light Company, 10110 W. Hallett Rd., Spokane WA 99224-7435, Attn: Human Resources.

Equal Employment Opportunity Commitment

Inland Power and Light is committed to equal employment opportunity for all. Just as our commitment to quality motivates us to go the extra mile, we cooperate with the civil rights agencies in government in an effort to ensure equal opportunity in employment through an Affirmative Action Plan. To assure full implementation of this equal employment policy, we will take steps to assure that persons are recruited, hired, assigned and promoted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran’s status, age, disability or any other classification protected by nondiscrimination law.

Reasonable Accommodation

Inland Power will make reasonable accommodation to assist a qualified person with a disability in the job application, interview process and to perform the essential functions of the job whenever possible. Please contact the HR department at Inland Power if you would like assistance.

Mail Applications to:
Inland Power & Light Company
10110 W Hallett Rd. Spokane, WA 99224-7435 Attn: Human Resources